This is one of the important documents relevant to Prof. Laughlin's KAIST presidency.

Scans of Original Document - Received 9 Nov 04.

P1 P2 P3 P4 P5 P6 P7 P8 P9 P10
Korean Original

Presidential Transition Committee Management Result

Office of Planning

Staff Team Leader Dean Vice President President

NOTE: Initialed in four places marked with XXX, but no date. - RBL

Presidential Transition Committee Management Result

I. Committee Overview

1. Name of Committee:

Presidential Transition Committee

2. Purpose:

The Committee is established for the primary purpose of minimizing the possibility of a management vacuum that may occur due to the inauguration of a new, foreign President, and of reorganizing management duties and related regulations for the efficient fulfillment of duties.

3. Establishment Date and Term:

Establishment Date: May 29, 2004
Term: From the date of establishment to the date of completion of the Committee function.

4. Committee function:

Transfer and acceptance of presidential affairs.
Reorganization of management duties for the efficient fulfillment of duties.
Revision of related regulations.

5. Composition:

Committee members: nine
- Committee Chairperson: Yoo Jin, Vice-President and Acting President
- Committee Members: Kang Sung-Ho, Provost, College of Natural Science
Chae Kyung-Yong, Provost, College of Engineering
Park O-Ok, Dean, Office of Planning
Jang Soon-Heung, Dean, Office of Academic Affairs
Kim Sang-Soo, Dean, Office of Research Affairs
Lee Kwang-Hyung, Dean, Office of International Relations
Park Seung-O, Professor, Division of Aerospace Engineering
Bae Jong-Tae, Professor, Graduate School of Management
Adviser: Hong chang-Sun, Congressman, Uri Party
Executive Secretary: Lee Sang-Moon, Director of Planning

6. Committee Results:

June 2, 2004: First Presidential Transition Committee
June 3, 2004: Second Presidential Transition Committee
June 14, 2004: Third Presidential Transition Committee
June 22, 2004: Fourth Presidential Transition Committee

II. Committee Management Results

1. The Role of President:

The essential roles of the President as the representative of KAIST are as follows:

1. Proposal of VISION and Action Plan
2. Fund raising
3. Exercising rights on personnel and organizational affairs
4. Inviting excellent personnel (professors, students).
5. Contributing to the internationalization of KAIST.

2. Reshuffling of Office Organization:

The Committee decided to reorganize the Office of Planning, which was directly under the President, to be under the authority of the Vice-President,

--> Related regulations on office organization will be revised shortly.

3. Voting Rights of President at the Board of Directors Meeting:

There may be a need to establish rules allowing the President to entrust his votes to a proxy at the Board of Directors meeting.

--> Related regulations such as the Article of Incorporation and Operating Rules of the Board of Directors will be revised shortly.

4. Delegation of President's Duties and Rights:

A. Basic Principles of Decision of Delegation

If possible, delegate duties and rights within the limit of non-revising statues.
The inherent rights of the President (the right to represent, the right to recruitment, and right to reorganization), in principle, shall not be delegated.
- The right to recruitment may be delegated, except for the right to recruit teaching staff and the right to appoint and dismiss staff above the level of Dean.
- The right to reorganizing core organizations may not be delegated; however, the right to reorganize subordinate organizations may be delegated.
The President may entrust his subordinate with certain duties and rights. However, the responsibility of the result may not be delegated.
If the delegated duties lead to extraordinary results or there may be ripple effects and become a convention of the institute's affair, the details shall be reported in advance.
If the person who delegated the duty deems the duty to be vital, the progress or result of the duty shall be reported.

B. Basic Guidelines on Reporting and Approval

All issues reportable to the President shall be reported individually or at general meetings. For processes such as written approval shall be decided and dealt as much as possible by the Vice-President.
All briefing materials shall be summarized, and all approval papers and briefing materials shall be prepared both in Korean and in English.

C. Delegation of Duties and Rights by Positions:

Operation of Committees, which has the Vice-President as their chairperson, and appointment of Committee members
(Current): The President shall appoint the member of Faculty Personnel Committee, Staff Personnel Committee, and Education and Research Review Committee.
(Amended): The Vice-President shall appoint the member of mentioned Committees.
Adjustment of expenditure approval within the scope of final working budget.

Category Current Amended
Capital Expenditure Revenue Expenditure Capital Expenditure Revenue Expenditure
Vice President 250 M won and below 100 M won and below More than 400 M won More than 100 M won
Provost 200 M won and below 50 M won and below 400 M won and below 100 M won and below
Dean, Director of Research Center, Director 150 M won and below 30 M won and below 300 M won and below 60 M won and below
Department Head 100 M won and below 15 M won and below 200 M won and below 30 M won and below
Team Manager 50 M won and below 10 M won and below 100 M won and below 20 M won and below
(staff) 20 M won and below 5 M won and below 40 M won and below 10 M won and below

D. Delegation of Duties and Rights by Offices:

- Rules on delegation of duties and rights.
- Affairs which require President's approval may be delegated to the Vice-President and staff below, except for the following affairs:
Affairs not delegable:
> Organization Reshuffling (Above the level of departments and offices).
> Mid- and Long-term management and development plan.
> Submission of enactment and revision bill of KAIST related statutes.
> Preparation of submission of Government Budget Request Proposal.
> Signing of Cooperation Agreement with domestic and foreign institutions.
> Establishing mid- and long-term faculty management plan.
> Right to recruitment ( recruitment of faculty, appointment of staff in the position of Dean and above.)
> Evaluation of faculty performance based on salary policy.
> Establishing and adjusting educational development plan (mid- and long-term).
> Establishing and closing of education organization and department evaluation.
> Basic management plan on student capacity and personnel issues.
Delegation of affairs depending on the significance of issues or conditions:
> Deciding important agenda of Board of Directors meeting: Delegable depending on the preparation of the Board of Directors meeting (May be performed either by the President or the Vice-President).
> Establishing short-term action plan: Delegable depending on the significance of the agenda (May be performed either by the President or the Vice-President).

E. Committee Relations:

Committees and meetings currently presided by the President, with the exception of Policy and Management Committee and General Dean meeting, shall be chaired by the Vice-President. It may be adjusted after consulting with the President.

F. Issues other than Rules on Delegation of Duties and Rights:

Issues on administration processes stipulated under regulations/guidelines and other internal approval procedures shall be adjusted after reviewing opinions from related departments.

5. Other Internal and External Relations:

A. Relations with the Government:

Participation in activities hosted by the government or consultation on school affairs with governmental officials above the Ministerial level shall be performed by the President.
Consultations on school affairs not in the category mentioned above shall be performed by the Vice-President or staff below.

B. Relations with the National Assembly:

Activities with the National Assembly shall be performed by the President as the representative of KAIST. Considering the language and cultural gap which may exist, the means of interaction and communication shall be decided after discussing with the National Assembly. (The President may be accompanied by Conference Interpreter. The Vice-President may act on behalf of the President.)

C. Labor-Management Relations (Negotiations, Collective Bargaining, etc.)

The President may delegate such a duty to the Vice-President or a proxy after deciding the issues for negotiation and scope of authority.

D. Exercising the Role of Executive at External Organizations

KAIST Development Fund
- The President shall have the responsibility as the Chairman of the Foundation upon appointment as the President of KAIST.
- The Institute now provides room for limited assignment so that either the President or the Vice-President may perform the duty as the Chairman of the Foundation.
--> Revise the current Article 8, clause 2 of the Article of Incorporation as follows: "Chairman and Vice-Chairman shall be appointed by the Board of Directors, and either the President or the Vice-President of KAIST shall serve as the Chairman."
Action Committee
- The President shall have the position of director at the Board of Directors of the Action Committee upon appointment as the President of KAIST.
- The Institute revises the applicable regulation under the Articles of Action committee to 'President or Vice- President', and this may be decided by the President later.
Executive and member of other external body or organization
- If the right of representation is allowed, the President may fully utilize this right. By closely consulting with the body or organization, the role may be performed by the Vice-President.
- Ex.) Parts and Materials Integration Research Body, Council of Heads of Government-Funded Organizations

E. Supporting President's Duties and Roles

Advisers and assistants shall be appointed fully reflecting the opinion of the President.
Employment of Interpreter shall be decided after an in-depth review.
Translator shall be employed to perform translation work for briefing materials and papers. This shall be done as promptly as possible since the inauguration of the President is imminent.